Category Archives for Updates

Routine Maintenance

CurricUNET will have routine maintenance on Thursday, September 22, 2016. The system will be unavailable for up to 2hrs between 7:00 p.m. and 9:00 p.m.

Routine Maintenance

Governet will be deploying an off-cycle update that includes some critical fixes and enhancements to CurricUNET Meta. All Meta systems will be unavailable between 8:00 p.m. and 10:00 p.m. (mountain time) tonight, August 31, 2016.

Meta Launch enabled

Originators can now launch proposals on CurricUNET Meta without admin assistance. There is still a temporary review step before the launched proposal goes to colleague review.

Routine maintenance

CurricUNET Meta will be down from approximately 8-10pm on Tuesday, Aug 23 for routine system maintenance.

August update: Scaffolded release

YCCD is ready to transition from our old CurricUNET system to CurricUNET Meta. To minimize disruption to the curriculum development and approval process, our Meta transition team has recommended a scaffolded approach.

As of August 8, 2016, our old CurricUNET site is read-only. The records are archived and searchable, but do not attempt to work in the old system.

The new system, which will be introduced during Convocation week, is active, but some features are temporarily limited as we adjust to the new system. Notably,

  • All users can view their records, and start and edit draft proposals, but proposals can only be launched with the help of the curriculum co-chairs. This is temporary; we will remove the restricted launch by January 2017.
  • Any proposals that received curriculum committee approval by May 2016 are still in the workflow. Originators don't need to do anything.
  • Any proposals that had not yet been approved by the curriculum committee by May are back in draft status. Originators may need to make edits or provide additional info, and will work with their faculty co-chair to resubmit.

As we move forward, there will be inevitable kinks; our transition team will make every attempt for a smooth migration. Should you come across issues, please let your curriculum co-chairs know, and keep a few things in mind:

  • Faculty can still submit curriculum. This is not a moratorium. However, co-chairs will prioritize proposals. This does not negatively impact our ability to submit and approve curriculum.
  • If you see something that looks wrong or is "missing" in Meta, do not panic. All courses are still in the old system. If something isn't displaying correctly, we can and will fix it. Nothing is lost.
  • Meta does require more information than the old system. Everything is there for reason, though: The fields are based on specific requirements from the State Chancellor's Office, Title 5, or our own district APs and college handbooks. There is no busy work in Meta.
  • Help is available. Please make use of the new YCCD Meta Site (https://curricunetmeta.yccd.edu/) and the training sessions scheduled for Convocation week. Additional workshops will be held during the semester.

Thanks for your patience and support as we strive to enhance the efficiency and integrity of our curriculum.

Meta transition team:

District

Lani Aguinaldo

Craig Smith

Roger Clague, CTO​

WCC

Brandi Asmus

Nili Kirschner

Al Konuwa, VP​

YC

Meridith Selden

Carrie Wasinger

Sonja Lolland, VP​

Phase 1 complete

Phase 1, developing the data fields (forms) is complete! Next we test the system with our real data to make sure the workflows and reports are functioning. The old system will remain active until July 31 and any work in the old system will be saved in the final data migration. Check back for updates.

CurricUNET Meta Training

Training Schedule for WCC* (Convocation Week)

  • Wednesday 8/10/16
    • 3:00 p.m. to 3:30 p.m.  – Live demo for all faculty (800)
    • 3:30 p.m. to 4:30 p.m. – Advanced training for admin users (845)
  • Thursday 8/11/16
    • Lake Campus
      • Session 1 – 10:00 a.m to 11:00 a.m. (211)
      • Session 2 – 11:00 a.m. to 12:00 p.m. (211)
    • Woodland Campus
      • Session 1 – 2:00 p.m. to 3:00 p.m. (845)
      • Session 2 – 3:00 p.m. to 4:00 p.m. (845)

Training Schedule for Yuba College* (Convocation Week) 

  • Wednesday 8/10/16
    • Session 1:  1:00 p.m. to 2:30 p.m.
    • Session 2:  2:30 p.m. to 4:00 p.m.
  • Thursday 8/11/16
    • 12:00 p.m to 1:30 p.m.
  • Friday 8/12/16
    • Curriculum Committee Retreat
      • Advanced Training – 9:00 a.m to 11:00 a.m.
      • Retreat – 11:00 a.m. to 1:00 p.m

*dates and times are subject to change

 

Status Update – 04/28/16

  • All requested changes from the first round of testing feedback are completed, with the exception of the changes to how we will categorize hybrids.
  • We have determined how to handle hybrids, so the change request will be sent to Governet and should be ready for testing soon.
  • The course fields (except for the hybrid changes) are now complete, including the units calculations and the content review for requisite validation.

Current Status Report

Tasks completed:

  • Ensure that Meta aligns with required elements for the CCCCO (new edition of PCAH) and local approval process
  • Identify any changes in functionality or approval process between old and new versions

Tasks in progress:

  • Enlist key users (district curriculum staff, college curriculum committee chairs/desginees, IT staff) to test course and program fields in sandbox site
  • Clean up old proposals in limbo
  • Update user database and permissions
  • Map data fields between the two systems for seamless transfer

Summer 2016:

  • Transfer live data, re-test the system, and address any issues — there will be a brief time lapse between the shutdown of the current system and the implementation of the new one
  • Create custom reports and test functionality of ad hoc reporting
  • Build and link internally-hosted help materials based on PCAH (to supplement generic Governet training materials).
  • Create user sign-in

Going Live in August 2016 (Plan A): 

  • If all goes according to plan in the summer, look for Meta training at Convocation.  You will come back to the new and improved CurricUNET; all data (pending, launching, active, approved) in the current system will be moved to the new system.

 

Going Live in January 2017 (Plan B):

  • If we encounter problems that require more time to fix, we will keep the old system live for fall so that we minimize disruption to the curriculum development and approval process. We will provide hands-on training for Meta in late fall and early spring, and go live in January (again with a brief lapse between shutting down the old system in December, transferring and testing data, and opening the new system in January).

Check back here for updates